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Save money, protect the environment - and still remain innovative?
CFOs are constantly faced with the challenge of reducing costs within the company without jeopardizing competitiveness. One area that is often overlooked and offers enormous potential is IT infrastructure. Used IT hardware can not only reduce the burden on the balance sheet, but also contribute to a more sustainable corporate strategy. But why should CFOs focus on used equipment right now - and how can this increase their success in the long term?
The most important in a nutshell
- Refurbished IT hardware often costs up to 50% % less than new equipment and meets the requirements of many workplaces.
- Selling your own old equipment also has an impact on the balance sheet: revenue instead of disposal costs.
- Partners with guarantees, certified data deletion, and reliable evidence for ESG reporting are crucial.
1. Cost savings without compromises
New IT hardware purchases are often associated with high investments that place a heavy burden on the budget. Used IT devices offer an attractive alternative here. High-quality, refurbished devices are significantly cheaper - often up to 50 % under the new price - and still meet the technical requirements of many companies.
Why CFOs love it:
- Direct reduction in CAPEX (investment costs).
- Lower amortization risks with shorter innovation cycles.
- Possibility to free up budget for strategic projects.
Tip: Make sure that the devices come from trustworthy providers who offer certified data erasure and guarantees.
2. Sustainability becomes a competitive advantage
CFOs know: ESG criteria (Environmental, Social, Governance) are no longer just a „nice-to-have“ topic. Companies that integrate sustainable practices into their processes not only score well with stakeholders, but also have easier access to investment capital and financing – because banks and investors are increasingly asking for ESG data.
Advantages of used IT hardware for ESG goals:
- Extending the life cycles of appliances reduces electronic waste.
- Saving resources such as rare earths and water.
- Positive image through environmentally conscious management.
For example, a company that resells laptops and servers or reuses them through remarketing significantly reduces its carbon footprint.
Reading tip: Learn more about sustainable IT remarketing strategies.
3. Flexibility in a fast-paced world
The IT world is changing at a rapid pace and hardware is quickly losing value. By using used devices, CFOs can react more flexibly to new requirements without having to hold on to expensive investments.
Three scenarios in which used IT is unbeatable:
- Short-term projects: No need for long-term commitment of expensive hardware.
- Scaling up: Companies can expand cost-effectively without high up-front costs.
- Test phases: New technologies can be tested with second-hand hardware before major purchases are made.
4. Minimize risks with professional providers
A common prejudice against used IT hardware is the risk of technical problems. However, this risk is minimized when devices come from certified refurbishers.
CFOs should pay attention to this:
- Guarantee: At least a one-year warranty should be standard.
- Certified data erasure: Important for the protection of sensitive company data.
- Technical preparation: Devices should be thoroughly checked and upgraded if necessary.
A reliable partner ensures that used hardware operates reliably and meets the requirements of your company.
5. Die andere Seite der Bilanz: Erlöse aus ausgemusterter IT
When it comes to used IT equipment, CFOs usually think of purchasing. At least just as interesting is the sale of one's own old devices. Many laptops, PCs and servers have long since been depreciated in terms of taxes, but still have value on the second-hand market. Since 2021, the tax authorities have allowed a lifespan of only one year for computer hardware – the book value of many devices is therefore zero. Any proceeds from a sale are then fully credited to the balance sheet as income. You should best clarify the details with your tax advisor.
| Option | Impact on costs and liquidity | Impact on ESG goals |
|---|---|---|
| Continue to use and upgrade | No new investment, low upgrade costs | Longer use, no new production emissions |
| Selling (IT Remarketing) | Revenue, storage and disposal costs are eliminated | Equipment is further used by others |
| Disposal | Often costs, no revenue | Only raw material recovery |
Second IT purchases used devices at market-driven prices. The pricing is based on data, and you receive the offer within an average of 48 hours. All devices are deleted using Blancco – with a deletion certificate for each individual device. For more information, see IT hardware purchase and Certified data erasure. Those who, conversely, wish to use refurbished devices can find information about Refurbishment.
Wie der Abgang von IT-Geräten sauber belegt wird, zeigt unser Beitrag zum Verschrottungsprotokoll für IT.
Conclusion: Why CFOs will love used IT
Investing in used IT hardware offers a convincing combination of Cost savings, Sustainability and Flexibility. Companies can achieve their ESG goals, reduce operating costs and at the same time dynamically adapt their IT infrastructure to new challenges.
For CFOs, this means less risk, more budgetary leeway and a strategic opportunity to remain competitive in the long term.
Next steps: Consider which of your existing IT resources can be supplemented or replaced by refurbished hardware - and how your company could benefit from this.
More on the topic: Laptop written off? Why it’s still worth money and Returning a leased device to IT: Returning, replacing, or selling it?.
Frequently asked questions about used IT hardware
Is used IT hardware reliable enough for businesses?
Yes, if it is professionally prepared. Refurbishers inspect the devices, replace worn parts, update the firmware, and test all functions. Be sure to check for warranty or guarantee, a comprehensible condition description, and a certified data deletion process. For standard workstations, the performance of current business devices from the previous generation usually suffices.
How does used IT hardware affect depreciation and budget?
Used devices have lower initial costs. This reduces investment (CAPEX) and requires less capital. Computer hardware can be depreciated tax-deductible starting in 2021 for a period of one year. Please consult your tax advisor to determine how to actually apply this to used devices.
What does the sale of old company laptops bring?
You generate revenue, and storage and disposal costs are eliminated. The amount of revenue depends on the model, age, equipment, condition, and quantity. A professional buyer will handle pickup, data deletion, and documentation, keeping the effort for your team low.
What is your used IT still worth?
Send us your list of devices. You will receive a quote within an average of 48 hours – including pickup, certified data destruction, and documentation for your ESG reporting.
